The Kent County Levy Court’s Finance Committee met following the Levy Court’s regular business meeting on Tuesday in order to solve an issue which had occurred with the payroll system.
During the 2011 fiscal year, Levy Court approved a 1.8 percent wage increase which would only be given to employees who had been hired before the start of the 2012 fiscal year, July 1, 2011. This change was not intended to affect the established rates for pay grades. The county’s payroll system, however, was automatically calculating the pay grade 1.8 percent higher than what it should have been for those hired after the start of the start of the 2012 fiscal year, said Personnel Director Allan Kujala.
For example, according to the presentation by Kujala, the payroll system was calculating the pay for an employee in pay grade 2 of the lowest step at $9.86 when the actual pay should have been $9.69. The only way to make sure the employee was being paid correctly was to manually enter those employees’ pay information into the payroll system.
This group currently consists of 33 employees, Kujala said, but if the problem was left uncorrected that group would only increase as new employees were hired.
Kujala had a solution to the problem.
Giving all 33 employees who are being maintained manually a 0.8 percent pay increase will cost the county $22,100, $14,900 of which would come from the general fund and $7,200 of which would come from the sewer fund, Kujala said. This excludes those who are above the maximum pay range, and those who chose not to accept a pay increase will still need to be maintained manually, he added.
“A 0.8 percent increase puts them on the proper step,” he said. “The system will automatically adjust pay rates in the future.”
The commissioners came to a consensus to carry out Kujala’s proposed plan of giving a 0.8 percent pay increase to those 33 employees. The additional $22,100 from the two funds will be incorporated into the proposed budget, which will be introduced on April 9 and voted on April 23.